Ways To Work Smarter Not Harder That Can Change Your Own Life

Go for efficiency, not neatness. Neatness as an end by itself can even be risky: Putting things away only to clear off your desk can cause you to lose or even forget them. This one suggestion will immediately let you work smarter not harder.

Clutter is not often caused by inadequate space or time. The cause is usually indecisiveness. So be selective about what you carry into your office and home. If you know what you value and what your goals are, being selective is easy.

Have a place for every single thing. Open your mail in the same place all the time so it doesn't get flung all over. Put unpaid bills together, separate from paid bills. Store all office supplies collectively to prevent duplicate orders.

Do not use your whole desk surface as a giant In-box. Rather, determine the next action on every piece of paper and file appropriately. Tasks to be completed soon (phone calls to make, questions to ask business partners) and current projects go into your "Action Files," which should not be mixed with Reference Files. Action Files needs to be kept near at hand.

That saying, "Handle each piece of paper only once," is too significant to be practical. But it contains a grain of truth. Do try to take the next action that's required every time you manage a piece of paper. How about that seminar advertisement you put on your table, as a reminder to decide if you should sign up - you know, that paper you have shuffled fifteen times today already? Either call right now to get the information you need, or make a note in your appointment book to call later. Then you are that much closer to being done with it.

Don't save paper that you're not willing to spend time filing. If you don't document it well, you either will fail to remember you have it, or you won't manage to find it if you need it. It does you no good, and the consequence is the same as if you'd thrown it out from the start. If you are set up to scan information into your computer, be selective. If you cannot imagine a specific situation when you'd need to refer to the info again, don't scan it. Many of us save a great deal of paper we'll never work with again.

Often we are own toughest enemies, interrupting ourselves by hopping from one half-finished task to another. Stop doing "the desktop shuffle" - moving papers pointlessly around on your desk. Each time you handle an item, take an action towards completing it so that you will work smarter not harder.

Learn to say "No." You can live to be a hundred yet still not have time to do all you want-that's the curse and gift of being intelligent and having high expectations of yourself. The good news is you may choose what to focus on. You have far more freedom than you may realize. Aside from obligations such as caring for weak family members and paying taxes, hardly any of what you "have" to do is ethically or legally compulsory. Review everything in your life and ask, "What's the worst that can happen if I stopped doing this?" Saying "No" often is the only way you can "Yes" to what you really value.

Beware of stuff. The more stuff you have, the more you have to find a location to put, and the more you'll need to clean, fix, and eventually change. Stop buying things you don't really need just because they're on discount. That alone will help you work smarter not harder. You can always get more stuff, and you can always get extra cash. However you will never get more time.

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